CONSTITUTION
Every charity has to have a governing document that explains how it is run. This document provides information on:
- The charity’s purpose
- Who runs it and how they run it
- How trustees will be appointed
- Rules about trustees’ expenses and other payments to trustees
- How to close the charity
Originally, to attend the Settlement, you had to be a subscriber which entitled you to join classes. When the Settlement was registered as a charity in 1963, this requirement was enshrined in its Constitution. As a membership charity, there are some decisions that can only be made by the wider membership, rather than just the trustees. For the Settlement, these decisions include electing the trustees and approving any changes to the Constitution.
Over the years the Constitution has been updated to reflect changes at the Settlement and to comply with best practice as the governance of charities has increased. The Settlement’s most recent Constitution was approved by Members at the Annual General Meeting held on 22 November 2022.
ANNUAL GENERAL MEETINGS
2025 ANNUAL GENERAL MEETING
NOTICE IS HEREBY GIVEN that the Annual General Meeting of Letchworth Educational Settlement will be held in Kincaid Hall, Letchworth Educational Settlement, 229 Nevells Road, Letchworth Garden City SG6 4UB on Tuesday 25 November 2025 at 730pm.
All are welcome to attend but only Members of the Settlement are able to vote.
The notice (which includes the agenda) for the 2025 AGM is below. The unapproved minutes of the 2024 AGM held on Tuesday 26 November 2024 are also below.
The draft Annual Report and Financial Statements for the year ended 31 July 2025 were approved at the Committee’s meeting on 30 October 2025, subject to the completion of the independent examination of the financial statements. It is hoped that the independent examination will be completed before the AGM. The draft is below. A copy is also available for inspection in the Settlement office.
Nomination of trustees
The Constitution provides for a minimum of three and a maximum of twelve trustees, including the Officers. The Officers are appointed by the trustees from among their number and have the necessary knowledge, skills and experience to carry out the duties of their office.
Trustees serve for a term of three years, with one third of them retiring at every AGM. Those trustees retiring by rotation are eligible to stand for re-election.
The current number of trustees is ten. In addition, the Settlement Manager is an ex-officio trustee.
If you would like to stand for election, please complete the nomination form below and return it to the Secretary at secretary@letchworthsettlement.org.uk, or to the Settlement, 229 Nevells Road, Letchworth Garden City, SG6 4UB by Friday 21 November 2025.
Please note that to stand for election as a trustee you must be a Member of the Settlement, as must your proposer, who should not be a family member.
For information, the three trustees retiring by rotation have indicated that they will stand for re-election. The two trustees co-opted during the year have also indicated that they will stand for election.
A list of the nominees standing for election will be available on the Settlement’s website before the AGM.
The approved minutes of the last three previous AGMs are also below.
ANNUAL REPORTS AND FINANCIAL STATEMENTS
The Annual Reports and Financial Statements for the last three years are below.